Cannot Share the Outlook Data File? Find the Solution

If you cannot share the Outlook data file with others, then don’t worry. Actually, Outlook deals with dissimilar functionalities such as emails, tasks, notes, contacts, and many more. When you are regularly working on Outlook, then you receive emails frequently. Emails do not take much space but when the emails contain attachments then they will take so much space. Sometimes most of the attachments are irrelevant. These types of attachments are just taking the space in Outlook only. As the emails are received the PST size starts growing. After a while, PST size becomes larger and creates several issues. 

The default size limit of PST files depends on the version of Outlook. In the Outlook versions till 2003, space was 2 GB only. After 2003 till 2007 it was 20 GB. But that was not sufficient, so Outlook started to provide the space of 50 GB after 2007. Now you can find your default space of Outlook. Due to the space of Outlook, you have to face several problems.

Problems Occur Because of the Less Space in Outlook

Due to the less space in Outlook, you can face so many issues other than sharing. Some of the major issues are:-

• Outlook Slow – If the Outlook data file is fully packed, then your Outlook starts working slowly. It will not respond sometimes and creates problems while opening other functions as well.
• File Corrupt – The Outlook file can be corrupted if the packed data file is used continuously. It also leads to the data loss.
• Backup Issues – While working with the Outlook data file which has less space is not an appropriate approach for taking backup. Large files will be difficult to back up.
• Malware – If the file gets corrupt then you might face malware attacks on the data file that will affect the Outlook performance as well as the whole system performance.

These are some major effects of large-sized PST files. There can be more reasons to split your PST file so that you do not face these issues again. After evaluating the effects of the large PST file now it’s time to look into the solution of cannot share the Outlook data file.

Solutions to Share the Outlook Data File

Actually, you can solve the problem of sharing Outlook files with others in two ways manual or professional. The manual approach is basically for Outlook only. It is performed inside Outlook only. You cannot perform this outside of the Outlook. It used the built-in features of Outlook only. The professional approach is basically performed without Outlook. You do not require Outlook on your system to perform this approach. Let’s examine the manual approach first.

Manual Way to Share the Outlook Data File

It helps to reduce the size of Outlook by archiving some data from the file. You can use this approach and archive the old items that are not required for you at that moment by some steps:-

• Use the CleanUp Tools in the File Menu.
• Select the Archive option.
• Select the Date filter and choose the date for archiving.
• Tick the checkbox of the Archive this folder and subfolders option.
• Do Browse the final location for the file and press OK.

Basically, the manual way is only archiving the old items. It does not properly solve the issue. This approach needs to be executed very carefully. It is also not taking care of the security of the data during the process. 

Professionally Share the Outlook Data File

You can use the Professional approach to split the Outlook data file easily. This approach uses the SysTools PST Splitter tool to get the right results. This tool will help you to split the PST file on the basis of different parameters such as emails, size, date, year, and many more. This tool is also compatible with all versions of Outlook.

It has some advanced features which are not there in the manual approach. You are able to choose the size of the resulting file between 1 MB to 1 TB. Your data will be safe during the whole process of Splitting. Follow some required steps only.

• Download and Launch the tool.

• Add File to add a single file, Add Folder to add a complete folder, and Search to search the file, if you forget the location of the file.

• After finalizing the file, Open the selected file.

• Use Remove for the unwanted files and Remove All for all files.

• After opening the right file, click on Browse and select the location for the resulting file.

• Choose any option to split from the size, date, year, email, folder, category, and Next.

Conclusion

In the end, you are familiar with the effects of the large PST file in detail. Also, know both the solutions whether it is manual or professional. A manual solution is not recommended. It has to be performed carefully. It is also not having any security during the process of Archiving.

The professional approach is recommended to take care of the security of the data throughout the process. It is also easy to operate. You can choose any solution that is more suitable for you. Hence your query of cannot share the outlook data file is solved.