Looking for a solution on How to reduce Outlook mailbox size without deleting then your search ends here. Actually, Outlook is widely known for its services like emails, notes, contacts, calendars, journals, and many more. But when you continuously use these services then your Outlook PST file gets bulkier. The size problem is not from these days, it is from the beginning of Outlook. In its earlier version till 2003, it is only providing space of 2 GB.

But as per the requirements increases it becomes 20 GB till 2007. After that and till now it has been 50 GB. But it also not meeting your requirements. When your file size gets full then you have to delete the required data to receive the new data. Let’s see the reasons why you have to reduce Outlook mailbox size.

Reasons to Reduce the Outlook Mailbox Size

There can be multiple reasons which force you to think about the size of Outlook. Let’s figure out some of these.

If the size of the Outlook Mailbox is not reduced then there might be the chances that your file gets corrupt.
If the file gets corrupt then your data can also be lost and may be never returned back.
The whole Outlook performance will affect. Outlook starts working very late which makes you frustrated sometimes.
Increasing Outlook mailbox size also creates problems while taking backups. It is also difficult to share with others.

These are some significant reasons to reduce the Outlook mailbox size. There can be more reasons to reduce size. After evaluating the reasons to reduce the Outlook mailbox size. Let’s determine the solution to this problem.

Solutions to Reduce the Outlook Mailbox Size

According to the problem and effects of Outlook Mailbox size, there is a serious requirement for the reduction of mailbox size. It can be achieved in two different ways. One is manual and another is Professional. Manual can be implemented using the inbuilt features of Outlook. It does not require any other tool to get this task done. But the professional way works with the other tool. It is not using any features of Outlook. Here you will get to know about both ways then you can finalize any solution as per your ease of use.

Manually Reduce the Outlook Mailbox Size Without Deleting

You can reduce the Outlook Mailbox size manually. It is Outlook’s method that is implemented by its features only. It can be achieved using two ways. One is Archiving and another is Exporting. You will get to know about both of these in a detailed manner.

1. Use Archive Old File Technique

This method is used to archive things that are currently out of use. You can archive the data if some of it is not immediately needed. As a result, it will create some space for additional data and be simple to arrange. The steps are:-

Using the Clean Up Tools option.
Archive according to the required date.
Hit on Archive this folder and subfolders.
Browse the final location and press Ok.

2. Use Export the File Technique
if you don’t immediately require the entire PST file. Therefore, you can use Outlook’s Export feature. You can export the old file and save it in a specific location by utilizing this method alone. Create a fresh PST file, then utilize it going forward. Just follow some basic steps:-

Click on the Account Settings and,
Then Data Files and Add a new file.
Click on the Open & Export option and then
Select the option of Export to a file and hit .pst file then Next.
Choose the Include Subfolders.
Browse the final location and Next.

After reading about manual ways, it is observed that it has certain limitations. You are unable to use the necessary options to reduce Outlook mailbox size while using these methods. The entire process is done without making any surety of data security. Your data may be disappearing due to the lack of privacy. Now consider the professional approach, which will fulfill all of the manual approach’s limitations.

Professionally Reduce the Outlook Mailbox Size

You can choose the professional strategy after evaluating the manual approach’s drawbacks. Outlook can solve your problem of How to reduce Outlook mailbox size without deleting using the FreeViewer PST Splitter tool. Throughout the process, it gives you the assurance of data protection and integrity. Additionally, it satisfies the need for alternatives for Outlook’s PST file organization, including year, date, emails, contacts, and so on. You’ll have no problems using this tool. To use it, no technological expertise is necessary. The only method of implementation is by drag-and-drop. The problem of Outlook mailbox size without deleting will be easily solved using this approach. This tool is also compatible with all versions of Outlook. Here are the steps:-

Download and Start the tool.

You can use any option as per the requirement from Add File, Add Folder, or Search option.

Now Open the selected file.

Remove and Remove All option for removing the wrong files.

Click on Browse to finalize the location for the file and press Next.

Choose any option from size, date, year, category, email id, and folder to split the file.
Set the file size and Next.

Conclusion

After examining both methods, it may be determined whether they are manual or expert. You can now select any approach based on your needs. Both methods will help you to reduce Outlook mailbox size without deleting. However, a professional approach is advised due to its cutting-edge features and the security it offers during the process. Your question about how to reduce Outlook mailbox size without deleting is resolved.