How to split a PST file into smaller parts based on size, year, and date? 

It is important to keep Outlook’s PST file size small (ideally around 40GB) to improve performance and avoid corruption.

In this article, we discuss the benefits of dividing PST files and how to split large PST files. Furthermore, we detailed a PST splitter tool that, with a few simple clicks, can separate PST files into smaller ones based on a variety of parameters, including Size and Date.

First, you must understand what PST is:

PST stands for (Personal Storage Table): Email messages, Calendar events, and other data are stored in PST, which are database files used but Microsoft Outlook. E-mail messages can also be shared across computers or Outlook accounts using PST files, which are also called Personal folders.

It becomes challenging to handle, though, when the PST file grows overly large. Large PST files are also at risk of corruption and destruction. Therefore, it is advised that you maintain the PST files. To achieve this, use a trustworthy PST file splitter program to split the PST file into smaller chunks according to size, year, or date.

The Advantages of splitting a PST file into several smaller parts:

There are multiple advantages to breaking a PST file into smaller sections, including:

Simple Backup and Recovery: In the case of data loss, smaller PST files are simpler to back up and recover from.

Easy to Share: Since smaller files are simpler to transmit, sharing smaller PST files with others is simple.

Enhanced Outlook Performance: Accessing emails and other data can be problematic when working with huge PST files, which can slow down Outlook. Creating smaller parts from your large or big PST file may help enhance Outlook’s performance and resolve common issues such as slow search results.

Improved Organization: You can more effectively arrange your emails and other data by splitting a PST file into parts.

Minimize Corruption Risk: There is a higher chance of data loss when large PST files get corrupted. Splitting them into more manageable, smaller pieces can reduce the possibility of corruption.

Procedure for Splitting a PST File into Manageable Segments

We’ve covered two distinct ways: To split PST files below.

1-Using the Microsoft Import Export Manager to split PST:

Here’s how to use the Outlook Import Export dialog to manually split huge PST files into smaller ones by folder.

*Launch Microsoft Outlook.

*Select Import/Export under File>Open and Export.

*After choosing Export to a file, press Next.

*Click next after selecting Outlook Data File (.pst).

*After making your selection, click Next to split the folder.

*To save the new PST file, browse and choose a place. Ensure that you save it under a new name.

*To start the export process, click Finish.

*For every additional PST file you wish to create, follow steps 3 through 7.

You’ll have several smaller PST files after the export is finished.

2-PST Splitter Tool for PST File Splitting: Shoviv PST Splitter:

This splitter tool has only 3 Processes:

*PST File Selection

*PST Split Option

*PST Split Process Status

PST File Selection:

In PST File selection we have two choices.

*Browse:

 By using the “browse…” option you can browse PST files from the disk location.

You also choose the PST file that you want to work on.

*Search:

With the “search” Option you can look for PST files within an authorized directory on your disk.

You can proceed to the following phase of the procedure when you’ve located the file that you wish to add. After you’ve selected the PST file that has to be added for the split procedure, click OK. The selected PST file will appear in the selection bar, accompanied by the file’s description from the PST file description. Press the Next button. After that, the PST Split Options window will show up.

PST Split Option:

The split option page is divided into three sections:

Target Folder: The user can select the intended target place on the disk by selecting the explore option and entering the path they wish to keep it in.

Select sub-folder: The folder or folders that require splitting can be chosen in this section. Subfolders that adhere to the folder structure will appear inside the folder.

Split Options: To help you select the proper split standards for the PST file, this section offers the following options:

PST Split Process Status:

The PST split procedure’s current status is displayed in the status column. You can view the ongoing status, item count, operation type, and target folder in report format for a particular PST file by using the status pane.

After receiving the notification that the “Process completed successfully”. Next, click the OK button.

You can export the entire report locally as an HTML file by using the Export Report button.

Click the Finish button to bring the split process to an end once the report has been successfully exported.

You can split your PST files for free using the Shoviv PST splitting tool demo version, which allows processing of the first 50 items per folder.

Conclusion:

Splitting a PST file into smaller sections can help you manage and back up your email data more easily. This article discussed the advantages of separating PST files and offered extensive instructions for two methods. By following these steps, users may keep their PST files managed and optimized for optimal functioning.