Planning a special event? Hiring the right catering staff can make or break your occasion. Don’t leave this important detail until the last minute – book your catering team well in advance to ensure a seamless event.
Here is a step-by-step guide to hiring catering staff in Advance:
Define Your Needs
First, determine what kind of catering staff you need. Consider event type, number of guests, service style, cuisine, and budget. Pinpoint the specific roles you need to fill – servers, bartenders, chefs, kitchen staff, managers, etc. Think about any specialty skills like bartending flair or carving stations.
Research Reputable Catering Companies
Once you’ve identified a few potential catering agencies, interview them in depth. Try to get a feel for their expertise, professionalism, and ability to deliver high-quality service for your event. Ask for references from past clients and review sample menus they’ve created.
Book Your Caterer Early
Ideally, you should book your catering staff at least 3-6 months in advance if possible. The best and most popular firms get booked up very quickly, especially during peak wedding and event seasons. Try to lock in your first-choice caterer.
Iron Out the Details
Have an in-depth discussion with your selected caterer about menus, dietary restrictions, rentals, optimal staff numbers, attire, a detailed timeline for the event day, and any other specifics. Get the service agreement and pricing in writing before signing.
Communicate Expectations
Convey your vision for the food, beverages, decor, service flow, atmosphere, and experience you want to create. Provide key information like your venue layout, event schedule/program, and expected guest interactions.
Coordinate Logistics
Work closely with your caterer and venue to coordinate delivery schedules, kitchen access, parking, permits, insurance, and other day-of logistics. Handle contracts, licensing, and vendor policies well in advance.
Plan for the Unexpected
Build in extra time to allow for thorough caterer vetting, menu planning, and staffing. This provides flexibility to adapt to unexpected needs and deliver truly customized, stellar service.
Follow these steps when hiring your event catering staff, and you’ll be on your way to catering success! Let me know if you need any other event planning tips.
