Attendance management is one of the very important and tedious activities conducted in the institutes. Several faculties and teachers conduct admission management operations by working together rigorously for hours to admit students. It is a process that requires high effort and is prone to a lot of mistakes. However, a student information system helps to automate the entire process very easily.
Here’s how you can streamline the entire enrollment and registration process with the student information system.
Online Registration-
The student information system enables the institutes to conduct the entire admission process online with the help of advanced technologies and digitization. The system allows students to fill the admission application form online through a website form, or Google form. It collects all the important data like students’ contact information, previous mark sheets, degree, certificates, and others.
The software gives credentials to the students for an online portal where they can conduct the entire online admissions without visiting institutes. The software filters the students that are eligible to get admission to the institute based on their previous marks or entrance exam scores and takes their application further.
Status Update-
After registering the student for admission, they get access to the online portal where they can check all important updates and get information about their admission status without visiting the institute. The entire process is digitized hence reducing the efforts and workload of all the faculty members and students. The students do not have to stand in long queues to enroll themselves or visit the institute.
Further, the online admissions system helps to cover all aspects of admission through a single solution. All the data reflected on the portal is 100% accurate and the work is conducted efficiently. The admission management process is completely simplified with online software.
Merit List Generation-
The student information system collects all the data generated from various sources of admission management including student’s application and information given in it. The software generates reports of the data and helps institutes to store it well over a cloud platform.
The software generates an automatic merit list based on the admission criteria and gives it to the students through their online portal. In this way, the students can check their admission status online. The system also allocates courses to the students based on the merit list and then they can decide whether to get themselves admitted to the institute.
Fees Payment-
The student information system helps to complete the online admission process by enabling the students to pay fees online. The system generates a separate fee structure for every student based on their reservations, course, scholarship, fee waivers, etc. It calculates the fees and sends the information to the individual online portal.
The students can pay the fees using several mediums like credit/debit cards, net banking, internet gateways, and UPI. The software sends an online receipt to the students confirming their payment. Further, the system keeps track of paid fees, and pending fees and makes real-time changes in the data on receiving the payments.
Improves Communication-
The student information system enables better communication between the students and faculty members. It helps them to connect with the teachers in case of any doubts and difficulties in the admission process. It enables them to connect through email, call, SMS, or online chat. The teachers can instantly solve the issue and help the students with their online admission.
Further, the students receive all information, urgent updates, notices, etc., on the software instantly. The institutes can send any information as a broadcast to the students. This enhances communication among the students and institutes and makes the entire admission process easier.
Data Management-
With the use of a student information system, students and teachers do not have to manually handle data. The system keeps track of all activities with details like date, time, users, etc., working on the system. Further, it stores all the data on a cloud platform that ensures high security of the data and ease of use of the software.
The system generates automatic reports of the records within a few clicks, in all required formats such as PDF, doc, word, and others. Also, it can generate customized reports to ensure easy management of students’ information.
Benefits of Student Information System
- Reduces faculty workload by automating all tasks in the institute
- Saves up on the cost of admissions, faculty, paper, and resources by using online methods
- Reduces paperwork by enabling digital operations through the online software
- Eases the process for students and parents by conducting admissions online
- Helps to ensure data accuracy and efficiency of all operations
- Enhances the methods of conducting online admissions and fees payment
Conclusion-
The student information system is an advanced solution that enhances various institutes’ activities like managing student data, conducting online exams, and others along with enhancing the methods of admission management in the institutes. The software can be integrated with other systems and devices for easy and smooth workflow of all operations in the system.
