Office 365 offers various services for professional and personal requirements. It offers a cloud version platform that offers the flexibility to get work done by connecting with anyone from anywhere. That’s why mostly organizations opt for Office 365.

However, they also want to keep their mailbox data safe from any kind of threat and risk. Most professionals prefer to keep a backup of their data on their local system. Then the queries arise: “How to save Office 365 emails on a desktop?” It may seem difficult but, on the contrary, it can be carried out quite easily if the right way is followed”.

Reason to Download Office 365 Emails to Desktop

Cloud-based platforms are always at risk from hackers and other threats, just like your data. Therefore, organizations and professional users want to keep a backup of their valuable data to keep it protected.
In case of accidental deletion of data or finding old emails in Office 365, you can easily recover them from your system as long as they are easily backed up.
The entire mailbox can be backed up, allowing you to access it even in slower Internet connection situations.

How to Save Office 365 Emails to Desktop Via Manual Approach?

If you’ve already installed Outlook on your system and can set up Office 365 with Outlook, you can continue to the Outlook export options to complete the process.

Open Outlook, and then navigate to the file tab on the taskbar.
After that, hit open and export, and then hit import/export.
The Import/Export dialog will be displayed on your screen, then choose Export to a file after the next button.
Select the Outlook data file and then tap the following options again.
Browse the folder of the mailbox you want to download.
At last, choose desktop in the browse option and press finish to complete the process.

Why Do Professional Users Always Avoid Manual Techniques?

It is a very long process, you have to set up Office 365 with Outlook and then follow the process to export emails.
The data can be exported, but some portions will be lost during the process.
Users are required to have adequate knowledge of the platform. A beginner can get confused and make a mistake that can have a serious recurrence later.

How to Download Office 365 Emails to Desktop Via Alternative Approach?

As you can see, there is a high chance that data will be lost with the manual technique. So, we suggest you go for SysTools Best Office 365 Backup Tool which is a perfect choice and is specially designed to download complete Office 365 mailbox data. This wizard is specially created with a strong algorithm to get accurate results without facing No change.

Download the wizard on your system and open it.
Enter Office 365 login credentials to connect accounts with the software.
Browse to the folder or subfolder of the mailbox you want to download.
Hit the PST format in the list of export types.
Lastly, choose the output destination and then hit export to get the result quickly.

Other Prominent Features Of Using Professional Software

You can also migrate Office 365 by using the Office 365 to Office 365 migration tool.
This wizard is very easy to use without having any technical knowledge.
SysTools also offers alternative solutions for migrating teams by using the Microsoft Teams Migration Tool.
You can also use an amazing filter to convert specific data based on date range, subject, sender recipients, etc.
You can also use an alternative way to migrate Office 365 to G Suite without any problem.

Also Read: How do I Add EML Files to the Outlook folder?

Time to Wrap Up

In this informative post, we have shared almost all the essential information required to save Office 365 emails on a desktop. Many Office 365 users want to download Office 365 emails to their desktops for backup. The main reason behind this is the protection of the data involved. Plus, it’s a convenient way to make data accessible offline. This process can be completed manually and with workarounds. For the manual, emails are saved in PST format and it also has many limitations. To overcome any kind of limitation, you can go for a workaround as we have discussed in the last section to get accurate results saving time and effort.