Users frequently ask “how to split PST files by year” these days. We will look at a variety of approaches to do this work in this post. PST files are used by Outlook, an email program, to store a variety of information including emails, journals, contacts, and notes.

It is essential to remember that various versions of Outlook have varied PST file size restrictions. For instance, the 50 GB PST file size restriction was included in the most recent versions of Outlook 2021, 2019, 2016, and 2013.

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Therefore, let’s start studying how we may manage the size restriction by separating PST files into smaller portions by year if you have also reached your Outlook version’s PST size limit.

How to Archive a PST File Manually by Year?

To manually divide PST files by year, carefully follow the archiving steps:

Go to the “Info” option by selecting the “File” button.
After choosing the “Clean-up Tool” button, pick the “Archive” option.
The next step is to locate and pick the “Archive this folder and all subfolders” option.
The account or folder you want to archive PST by year must be specified.
To archive articles older than a certain year, click the “Archive items older than” button.
Check the box next to Include items with “Do not AutoArchive” if desired.
Finally, choose a location to save the archive file and click “OK”.

Please be aware that because Outlook crashes when huge files are opened, you must manually remove all items older than the chosen year. To separate the PST files for later years, such as 2016 and 2017, simply follow the instructions above.

Problems with the Manual Method

The manual technique has significant drawbacks even though it may separate PST files by year effectively:

Users who lack technical understanding may find this approach difficult to employ.
The manual process is difficult, time-consuming, and requires a lot of work.
Data loss is a frequent danger connected to the manual approach.
The effective division of Outlook PST files by year is not guaranteed.

Splitting an Outlook PST file Automatically by Year

Nobody likes to waste time on such simple tasks that only need a few clicks. Thankfully, a number of internet resources are accessible. Mailvita Split PST for Mac for Outlook stands out among them as a cutting-edge and in-dependable choice. With the help of various filtration options and separating PST files by year, this program makes it simple and accurate to minimize the size of PST files.

While splitting, it preserves the PST files’ original structure and provides a number of sophisticated options for a smooth operation. With the help of this program, splitting PST by year, date, size, email ID, and folders is simple. It effectively divides Outlook PST files into distinct folders for each year depending on predetermined date ranges. With this advanced feature app, users can break/split a single PST file into Multiple units by size, year, folder, etc. on Outlook.

How Can a PST File Be Split By Year?

Using a sophisticated application is always the best option, as we explained before. Let’s look at the procedures now:

Download the Mailvita PST Splitter on the Mac system.
Start the app and choose the large-size PST file that you want to split.

After the load PST file, preview your PST database.

With this app, users can split PST file by size, year, or folder.
Now select the location to save the new PST file.
After the all steps hit on the “Split Now” button and start separating Outlook PST files into various file formats.

Important Characteristics of PST Splitter Software

The program has a number of significant features, including:

It makes sure that your data is protected while being separated.
The program is generally applicable and works with all versions of Microsoft Outlook.
You may easily increase PST file size in Outlook if you are working with a lot of data.
PST files may simply be divided in-depending on particular years, such as 2017, 2018, 2019, 2020, etc.
Additionally, you have the choice to immediately create a new folder to house the PST files that have been broken up by year.
This app can work with all Mac systems such as; Mac OS X 10.13, Mac OS X 10.14, Mac OS X 10.15, Mac OS X 11, Mac OS X 12, etc.
No need for other software to break up PST files.
There are users has no data limitation.
Preview the PST file before dividing it.

Author’s Final Words,

A typical requirement for many users is to divide Outlook PST files by year. Although there is a manual way, it has drawbacks in terms of technical expertise, complexity, and potential for data loss. As an alternative, a sophisticated product like Outlook provides a more effective and dependable solution by making it simple for users to divide big PST files by year while preserving the original structure. This utility makes it easy to archive PST by year because to its intuitive UI and robust functionality.