Introduction-
Getting rid of duplicate emails in Outlook PST is a vital step towards reducing its size. Your Microsoft Outlook PST file is not only the most critical, but it also runs out of space quickly. If your PST file is full, several things can go wrong, including the loss of emails and attachments, Microsoft Outlook problems, the inability to send and receive email messages, and, worst of all, data loss. Duplicates in your Microsoft Outlook PST file indicate that email messages are being copied and accumulated in it. Your PST file may become corrupt over time, causing you to lose all of your essential emails and attachments.
Why Remove Duplicate Outlook PST file Data?
Let’s start with the problem and work our way to the solutions. The possibilities for duplicate buildup in PST are numerous, and you may not be able to prevent them altogether. However, keeping an eye out for the following reasons can help you keep track of them:
- When you configure rules improperly in the Outlook application’s Settings folder, there is a lack of synchronization between the folders in your PST file. This could easily lead to data duplication.
- If you setup multiple accounts in Outlook incorrectly, incoming data is synchronized erroneously, resulting in email duplication.
- If your Settings folder is wrongly configured, the same email messages, calendar events, and address book contacts are duplicated indefinitely.
- An anti-virus application installed on your PC may interfere with the sending and receiving operations in Outlook, resulting in duplicate emails.
- When numerous files are wrongly merged, the PST file becomes duplicated and grows in size.
- If the Messages Leaving option is left enabled, all email messages may be duplicated.
- Email duplication might occur when you sync your Outlook account on your phone and other devices.
- Companies frequently send out the same promotional email message multiple times. This is inconvenient on two levels: you have to check the same message every time you get an alert for it, and it consumes system memory.
Cleaning out your entire Outlook inbox every day is an excellent technique to avoid email duplication within PST. That doesn’t mean you should delete everything; simply delete any unwanted emails from your inbox on a daily basis. Additional methods for removing duplicates from Outlook are discussed in the following section.
Manual Method: Eliminate Duplicate Outlook PST File Data
MS Outlook includes a number of applications and add-ins that can assist you in effectively cleaning duplicate emails in MS Outlook. Clean Up is a built-in utility that assists in the removal of duplicated inbox email messages. This utility can be used as follows:
- Microsoft Outlook will be Open.
- Select the Inbox folder that contains identical emails.
- Select Clean Up from the Home menu. Next, based on the occurrence of duplicate items, select one of the following options
- Clean Up Conversation: Removes any duplicate email messages from PST file the conversation and moves them to the Deleted Items folder.
- Clean Up Folder: This option allows you to remove duplicate email messages from a specific folder.
- Cleaning of Folders and Subfolders. It will clean up folders and subfolders.
Best Solution to Eliminate Duplicate Outlook PST File Data
The Softaken PST Duplicate Remover Tool is an easy-to-use software solution that makes removing duplicate PST files a breeze. You can quickly scan and identify duplicate data within your PST files with a few clicks, ensuring a clutter-free and optimized email environment. This application provides a user-friendly interface that streamlines the entire procedure, whether you are an expert or a casual user.
Steps to remove duplicate PST files
- Download the PST Duplicate Remover Tool
- Select Single/multiple PST/OST file and click browse
- Show review list of PST/OST files
- Select the output location for saving PST files.
- Click “Remove Duplicate Emails” button
Conclusion-
Outlook PST files can be tough to manage and care for. Don’t give up if you’ve tried every free option to remove duplicate emails in Outlook and failed. If it doesn’t work, contact Microsoft’s support team. They will assist you in resolving your issue.
Furthermore, if you are looking for a dependable and simple approach to remove duplicate items from your Microsoft Outlook inbox. It can help you get rid of all the duplicate material in your mailbox in minutes, giving you back control of your Inbox and allowing you to focus on more important activities. Visit our website today to learn more about this powerful tool and to receive a free trial version.
